Full Fat Television (‘Full Fat’,‘we’, ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection laws. This notice provides you with information regarding your rights and our obligations, and explains how, why and when we process your personal data.
If you have any queries relating to this notice, please contact us at the email or phone number below and we will get back to you to you as soon as we can:
T: +44 (0) 121 796 5655
Information That We Collect
We process personal information in relation to contributors or prospective contributors on a programme, as employers or prospective employers, in the performance of a supplier contract and, if we have your permission, or where otherwise allowed by law, to tell you about our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
How We Use Your Personal Data
Full Fat takes your privacy very seriously and will never share your data with third parties unless (i) we have your consent; (ii) required to do so by law; (iii) it is necessary in the performance of our contractual obligation to you; (iv) they are a third party data processor acting on our instruction. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. The purposes and reasons for processing your personal data are detailed below: –
If you are applying to take part in one of our programmes by using the listed email address for that programme, or, if we approach you about taking part in one of our programmes, you may be asked to submit personal information as part of an application form. You may also be asked to provide special category data such as medical details.
This information will be used to evaluate whether you would be a suitable contributor for one of our programmes.
All information submitted through applications will be kept in the strictest confidence and will not be disclosed to any third party for any purpose other than for the purposes stated here.
If your application to take part in one of our programmes is unsuccessful we will delete all your data, or, if you have agreed that we can do so, we will keep it for twelve months in order to contact you about future programmes you may wish to take part in.
If you are successful in your application and/or you agree to be on one of our programmes, we will continue to process such information as is necessary for the production and exploitation of that programme. This will always comprise contact information and may include, but is not limited to, information contained in your programme release form, special category data (such as health and medical data) and criminal offence data.
Our lawful basis for processing your personal information is set down in the General Data Protection Regulation (GDPR) under Article 6(1)(b) contract: the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
Where we have approached you about being on a programme our lawful basis for processing your personal information is set down in the GDPR under Article 6(1)(f): legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.
In relation to the special category data we hold about you we will process this in accordance with Article 9(2)(a) of the GDPR, i.e. that we have your explicit consent to the processing of such data.
In certain circumstances we may hold information about criminal convictions or offences which you may have incurred. If this is the case we will process this data in accordance with Article 10 of the GDPR (and/or any subsequent legislation contained in the Data Protection Bill). We do not keep a comprehensive register of our contributors’ criminal convictions.
Children – From time to time we may make TV programmes with child contributors. We will process the data of the child contributor as it is in our legitimate interests to do so (under Article 6(1)(f)). Where a parent or guardian has signed our mutually agreed contract it will be necessary to process their data alongside this (as above). We will not send marketing information to our child contributors but to their parent or guardian.
With whom we share your data
From time to time we may share your data (including your special category and criminal offence data) with broadcasters and our insurers. When we do this they also control how your data is processed. Please see how we secure this information in the section below.
Where we store your personal data
The majority of our contributor data is stored on our computer system and/or kept in a file in a locked cabinet. Designated members of staff have access to this system and/or cabinet to enable them to assess your suitability for a programme and to produce and exploit the programme to which you are a contributor. Where there is special category data or information relating to criminal convictions this will be kept in a secure place where access is restricted to designated members of staff.
Job applicants, current and former Full Fat employees and Freelancers
When individuals apply to work at Full Fat, we will only use the information they supply to us to process their application or to fulfil legal or regulatory requirements if necessary. Where we want to disclose information to a third party, for example where we want to take up a reference or obtain a ‘disclosure’ from the Criminal Records Bureau we will not do so without informing them beforehand unless the disclosure is required by law.
Personal information about unsuccessful candidates will be held for 12 months after the recruitment exercise has been completed, or, where an individual has applied on a speculative basis, for 12 months from receipt of the CV. It will then be destroyed or deleted.
Once a person has taken up either fixed term or full-time employment with Full Fat, we will compile a file relating to their employment. The information contained in this will be kept secure and will only be used for purposes directly relevant to that person’s employment as part of our legal obligation for business accounting and tax purposes. It will be retained for the duration of your employment/engagement plus 6 years following the end of your employment/engagement. This includes your criminal records declaration, fitness to work, records of any security checks and references.
We will process this data because the processing is necessary for the performance of our mutually agreed contract.
In relation to the special category data we hold about you we will process this in accordance with Article 9(2)(b) of the GDPR, i.e. that the processing is necessary for the purposes of carrying out our obligations and exercising our specific rights or those of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject.
Use of data processors
Data processors are third parties who necessarily provide elements of our internal practices. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
Use of other third parties
Some third parties with whom we share your data are data controllers in their own right in which case they will have their own retention periods.
We have contracts with all third parties to ensure the security of your data that we share with them.
Your Rights & Access to Personal Information
You have the right to access any personal information that Full Fat processes about you information by making a ‘subject access request’ and to request information about: –
• What personal data we hold about you
• The purposes of the processing
• The categories of personal data concerned
• The recipients to whom the personal data has/will be disclosed
• How long we intend to store your personal data for
• If we did not collect the data directly from you, information about the source
Once we have identified the person requesting the information the request will be carried out within one calendar month. There are numerous and various exemptions to this right and each request will be dealt with on a case by case basis.
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
To make a request for any personal information we may hold you need to put the request in writing to contact address or email address at the top of this privacy notice.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
People who make a complaint to us
When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint.
We will only use the personal information we collect to process and investigate the complaint.
We usually have to disclose the complainant’s identity to whoever the complaint is about. This is inevitable where, for example, the accuracy of a person’s record is in dispute. If a complainant doesn’t want information identifying him or her to be disclosed, we will try to respect that. However, it may not be possible to handle a complaint on an anonymous basis.
Complaints or General Enquiries
Similarly, where enquiries are submitted to us we will only use the information supplied to us to deal with the enquiry and any subsequent issues.
Full Fat tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
All data obtained by us is held and used in compliance with the General Data Protection Regulations (GDPR).
How Long We Keep Your Data
Full Fat only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.
How do we protect your personal information?
To prevent unauthorised access, maintain data accuracy and ensure the correct use of information, we have put in place appropriate physical, electronic and managerial procedures to safeguard and secure any information we collect through the Site.
However, please note that whilst we take appropriate technical and organisational measures to safeguard the personal data that you provide to us, no transmission over the Internet can ever be guaranteed secure. Consequently, please note that we cannot guarantee the security of any personal data that you transfer over the Internet to us.
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Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 1st November 2022.
For further information about your rights under the General Data Protection Regulations (GDPR), please go to the Information Commissioner’s Office website – https://ico.org.uk